Maintaining a site can be overwhelming. Decentralizing the maintenance is an important factor in avoiding a bottleneck of updates and keeping the site current and fresh. Webmasters can restrict an administrator down to a single page.

Adding a New Administrator:

• Enter in the First Name, Last Name, and Email Address.
  
  • Check the box check here for default email address which automatically enters your default email address. If this isn't correct, please contact the support team.
    
• Password - there is an 8-character minimum required for the password.
  
• The Location Limit? drop down menu allows you to determine how much access this administrator will have to the website. Choose the appropriate location(s) from the pull down menu.
  

  • Limit More? (optional) - Multiple locations can be assigned to site admins; allowing them to manage not only Site Content/Webpages but also News, Calendar, Add/Edit Staff, Teachersites, Information Alerts and Home Page Images (if applicable) for multiple locations.

• Use Defined Role (optional) - if you setup Admin Roles, select the appropriate role for the site admin.

• You can copy the rights of an existing admin to the new account by selecting the checkbox. It is location specific so if you add someone to a specific location, the system will pull a list of existing admins from that particular location.

• Click on the Continue button at the bottom of the form.
  
• The next screen allows you to assign rights to certain areas of the site.
  
  • Full Admin Access - Webmaster Rights - If the administrator is allowed full access to all applications of the overall site, please check the Webmaster box under Other Locations. Hit Save.
    
  • Restricted Access - Scroll down to Administrator Rights and select the checkbox next to each category this administrator should have rights to. You can give administrators the individual right to TeacherSites, which allows them to add and maintain TeacherSites accounts based on their location.
    
    • If the administrator has rights to any of the pages on the site, select Site Content. The next screen will ask you which pages - you can filter an admin down to a single page. 
      

Site Content:

• If the site admin has rights to any webpages, select the Web Pages checkbox. Upon hitting Save, the system will then ask you which main areas of site content.
• If the site admin has full access to a Main section, select the Main section, then scroll down to the bottom of the page and select the Important checkbox. Hit Save.
• If the staff member does NOT have full access to the Main section, hit Save without selecting the Important checkbox.
  • The next screen will then allow you to select specific pages within the Main section he/she has rights to. Select the pages.
  • At the bottom of the screen, select whether they can add pages, move pages or delete pages to the section they are responsible for.
    

  • Page Approval System - To Setup Approval System for Administrator:

    • On the Content Rights screen under Other Options to Consider, deselect the Ability To Post Content without Approval checkbox.
    • Click Save.
    • Under Approval Responsibility, select boxes for administrators who can give approval for this person (by default, webmasters can approve all content).

    Note:  Specific approvers must be setup per administrator unless a webmaster will be granting all approval. 

    When Administrator Edits Page:

    • He/she does not see an option for page on site/off site.
    • He/she can make edits to page info, images, files, and links and can only edit the images, files, and links that he/she has added. These will display as "pending approval" until fully approved.
    • Upon clicking Save, the administrator can choose to send an email to a specific approver or webmaster notifying of changes. 

    Note: The page will display on the site in its original format until an approver or webmaster approves any changes. An administrator will only be able to delete a page if he/she created it, and has page deletion administration rights.

    To Approve Changes to a Page in the Admin Area:

    • Under Webpages – Site Content, a red "page needs approving" link will display.
    • Click on the appropriate page and click on the blue view link.
    • Top of page displays links for each type of content that needs approval - page info, image(s), file(s), or link(s).
    • Page Info tab - Click blue "click to view content" link to review changes. Click Save button to approve changes OR click blue "click here to delete now" under Approval Notes section to deny changes.
    • Images, Files, Links tabs - Select checkbox to approve item or select delete to deny it, then click Update button.

    Note: Changes made by administrator needing approval will not display on the website until an approver accepts them.

    To Approve Changes to a Page via an email link:

    • Approvers will be notified via email of any updates to pages from site admins requiring approval before posting. Click on the URL to approve changes on the front end of the site.
    
    • Simply click or copy the URL to view the proposed changes - you will have a button at the bottom of the page to approve the changes. If you need to edit or delete any of the proposed content, you will have to login to your ADMIN area to take care of the details.
    • Select the checkbox(es) to confirm approval then click on the approve button at the bottom of the page for final confirmation.
    • If you would like to email your approved information, please refer to the checkbox at the bottom of the page.

• On the Administrator Rights screen, select Add Event, Edit Event, and the Calendar limit Own Events (location limited, needs approval).
• Click Save.
• Under Approval Responsibility, select boxes for administrators who can give approval for this person (by default, webmasters can approve all calendar items).

Note: Specific approvers must be setup per administrator unless a webmaster will be granting all approval.

• Admins will not see an option for event on site/off site.
• Admins can make edits to the event information, images, files, and links and can only edit the images, files, and links that they have added. These will display as "pending approval" until fully approved.
• Upon clicking Save, the administrator can choose to send an email to a specific approver or webmaster notifying of changes. The system automatically sends an email to selected approver(s).

Note: The event will display on the site in its original format (if being edited) until an approver or webmaster approves any changes. An administrator will only be able to delete an event if he/she created it.

• Under Calendar System, a red "event needs approving" link will display, click on link.
• Click on the appropriate event link.
• Review changes. Change the On Web Site drop down to Yes to approve.
• Click Save.

Note: Changes made by administrator needing approval will not display on the website until an approver accepts them.

• Approvers will be notified via email of any updates to calendar events from site admins requiring approval before posting.
• Click or copy the URL to approve changes on the front end of the site.
• Click on the Approve this Event link at the top of the page to approve the event.
• If you need to edit or delete any of the proposed information, you will have to login to your Admin area to take care of the details.
• Enter your Name and Email address.
• Click on Approve Event.
• A confirmation email will be sent to the admin needing approval.