ADD EVENT
Adding a Calendar Event:
Follow the form to complete the information necessary for the calendar. Click on Add Event. Enter in the Event Headline. Select a Specific Category from the pull down list. Internal only categories are noted in parenthesis. On Website: select Yes or No. If the event is in draft mode, select No. Location: check the box next to the location where the event should display (on front end of site). Event Starts: enter in the date of the event. Event Ends: enter the last day, only if it lasts for more than one day (optional). Once an end date is selected, three options will display: Don't display event over multiple days on calendar view Display event over multiple days on calendar view Display event over multiple days on calendar view (EXCLUDING WEEKENDS) Exact Start Time and Exact End Time: enter in the exact time of the event. These fields are required for calendar import option to visitors. Event Site: select from drop down menu (optional). Site Description: enter more details on where event is being held (gym, library, etc.) - (optional) Attach Driving Directions? select from drop down menu (optional). This pulls from the Driving Directions module. Full Event Description: additional information such as who is sponsoring the event, what people should bring, special attire, etc. can be entered (optional). The RTE toolbar allows for bold, italicized or colored text, embedded hyperlinks, or bulleted items that will appear in the calendar pop-up window. Hit Save when finished. Once you hit Save, you'll notice a tab system appear at the top of the form - allowing you to add images, files, links, recurring dates or facilities usage (if applicable). Add your own Picture or Choose Icon (optional) – click on the Images tab, hit the Browse button and locate the digital image (.JPG or .GIF formats are best). Double click on the file of the image. Attach a File (optional) – click on the Files tab, hit the Browse button and locate the file you wish to add. Type in a Friendly File Name – this overwrites the technical name with a more descriptive title. Ex. of files – permission slips, meeting agendas. Files can also be referenced from the main filing cabinet. Add a Link (optional) click on the Links tab, type in the Web address in the first text box and a recognizable title in the second text box. Recurring events - events can recur multiple times throughout the year. To enter the same information on multiple days, click on the Recur tab. There are two options for recurring events. Option 1 is for events that recur the same day each week. Option 2 is for events that recur on different dates. Click Save when finished. Tip: If you do include a picture, be sure to enter a caption. For example, the image name may be bigBlueMarbleEarth.jpg but you want the text of the picture to read “The Blue Marble.” That is a friendly image name. This goes for files too! iCal Subscribe: Once you add a calendar event, you will need to republish your iCal file so users that have subscribed to your calendar receive the update to the calendar. Please note that if you are adding multiple events, you can republish your iCal file after you have added all of your events). Extra Module: If you also have the Facility Manager Module, you can request Facility Usage via the Calendar module. The system will display any conflicts for the requested date(s) and time(s).
Upload Multiple Events via a CSV file: