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Calendar

ADD EVENT

Adding a Calendar Event:

Follow the form to complete the information necessary for the calendar.

Once you hit Save, you'll notice a tab system appear at the top of the form - allowing you to add images, files, links, recurring dates or facilities usage (if applicable).

Tip: If you do include a picture, be sure to enter a caption. For example, the image name may be bigBlueMarbleEarth.jpg but you want the text of the picture to read “The Blue Marble.” That is a friendly image name. This goes for files too!

iCal Subscribe: Once you add a calendar event, you will need to republish your iCal file so users that have subscribed to your calendar receive the update to the calendar. Please note that if you are adding multiple events, you can republish your iCal file after you have added all of your events).

Extra Module: If you also have the Facility Manager Module, you can request Facility Usage via the Calendar module.

The system will display any conflicts for the requested date(s) and time(s).


Upload Multiple Events via a CSV file:

  1. Click on Add Event.
  2. Click on Import events from a CSV file.
  3. The next couple of pages will allow you to upload your calendar events to the database in a few simple steps. While there are several data fields available to you, you do not need to use all of them. Category ID is required and Location is recommended if your site has multiple locations (see below for ID numbers). A few things to keep in mind before uploading your file:
    • File format to upload MUST be .CSV
    • Eliminate all commas from the file data
    • To update event locations and categories:
      • Replace the category with the ID value from below.
      • Replace the location with the ID value from below.
      • Up to 3 separate locations can be assigned to an event.
  4. There are 2 Time options - you can use exact start and end times (separate fields used in iCal download) or a single time range (i.e. TBD, Noon).
  5. When file is ready for upload, click BROWSE, select file and then click the "Step 2 of 5" button.
  6. Select the database fields you wish to populate with the file data. Column names that match exactly are pre-selected. Any field that is not matched up - will not be uploaded. From the drop down menu, select "TheTime" if your file contains a single time range (i.e.TBD, Noon or TBA). Hit 'Step 3 of 5' button. Note: The database field CategoryID MUST be matched to a field in the file.
  7. If all the data looks correct - click "Step 4 of 5" below to upload data to the database. TheID column is for internal use only. Note: Records highlighted in RED contain bad data and need to be fixed before uploading.
  8. Everything looks good. The system is ready to add 326 new records. Please complete (import) the process by hitting the 'Finish Upload' button below.



  1. Add Event
  2. Calendar Categories
  3. Cycle Days
  4. Edit Event
  5. Show All

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