Help System

Facilities Manager

EDIT FACILITY

To Edit a Facility:

Click on Edit Facility.
Click on the facility category.
Click on the facility name.
Make your edits. Facilities can be color-coded for easier viewing on the usage calendar. Click on the color box and select a color. The system will drop on the appropriate hex value.
Facility Notification/Approval People - each facility can be assigned an approver of facility requests. Enter in the approver's email address and name in the proper fields. Select the checkbox to receive request notifications via email.
If the facility doesn't require an approver and all requests should be automatically approved, select the 'If you would rather have all requests for this facility be automatically approved, check this box and hit SAVE below' checkbox.

Hit Save.

You can also edit the Hours of Operation for all, one or multiple facilities in this area.

Click on the hrs (Hours of Operation) link, enter in the open and closed dates and times, hit Save.
To enter in district-wide facility closings or multiple facility closings, click on Edit Facility then on Maintain Facility-Wide or Category-Wide Closing Dates link.

To Delete a Facility:

Click on Edit Facility.
Click on the facility category.
Click on the facility name.
Below the Save button, select the Delete checkbox and hit Save. Please note that only Webmasters can delete facilities with past usage. This would need to be done first before deleting the actual facility.