Adding Staff Members:

• Under Staff Members, click on Add Staff Member.
• Check the applicable location(s) for the staff member.
• Type in First Name, Last Name, Email Address (required).
• The rest of the fields are optional.
  • Expiration Date – automatically removes staff member from staff search without deleting them from the database.
  • Personal website - enter in site maintained by the staff member.
• Hit Save.

If the staff member has a TeacherSite, the system will automatically tie it to the staff account. It will be displayed on front end for visitors.

If you do not want the email addresses for staff to appear on front end, please contact support. Email addresses can also be obfuscated on the front end.

Adding Departments

• Under Staff Members, click on Departments.
• Type in department name in the text field.
• Update the sorting by entering in the appropriate number in the sort column.
• Hit Save.

Removing Departments

• Click on Departments under Staff Members.
• You will see a checkbox to Check to Delete.
• Select the box and hit Save.

Note: Please be sure there aren't any staff members attached to your Department before deleting, otherwise it will not allow you to delete the department.

Editing Staff Members:

• Under Staff Members, click on Edit Staff Member.
• Locate the staff member via search fields or click on the letter hyperlink - letter is the start of their last name - for example, click on S for last name of Smith.
• Click on the hyperlink of staff member's name.
• Make your edits.
• If you have the Intranet module, you can add internal only staff info such as home address, summer address, etc. via the 'Modify additional staff details' link.
• Hit Save.

Note: Under Edit Staff Member, the field for Current Status is determined by the expiration date field. If an expiration date is entered for a staff member, their status will be inactive.

Edit Staff Member defaults to displaying active staff members so the inactive members can be filtered out yet still be maintained in the system.

Download Data:

• Click on Edit Staff Members.
• Click on Download All Staff.
• Select the fields to download and hit Prepare for Download.
• Select the report format button you prefer - Create Excel Report or Create PDF Report.

Email Staff Members:

• Click on Edit Staff Members.
• Click on Email Staff Members.
• Enter in the Subject.
• Select the Importance.
• Enter in the email message.
• Hit Send Email.

To add Staff Grades:

• Click on Staff Grades.
• Enter in the grade in the text field.
• If the order of the grades needs to be changed, the sort field to the left of the grade level name can be changed.
• Click the Save button at the bottom of the form.

 Special Note:  When a change is made to the Staff Grades, it is immediately available for selection for new staff entries or existing staff entries.

The Staff Passwords area manages the TeacherSites and Intranet passwords for staff. It is the same password for both modules.

Assigning Staff Member Passwords:

• Under Staff Members, click on Staff Passwords.
• Search for the staff member you want to assign a password. You can search by either part of a name or password. You can also click on either without a password or already with password.
• Next to the staff member name, enter in the Password.
• When entering in a new password, click on the checkbox to email staff of the change.
• Hit Save.

Note:  At the bottom of the form, there are links for setting default passwords and emailing all staff at once. A message can be entered for the email communication. Hit Save.

Staff Directory

There are three sections that work together to make up each entry on the Staff Directory – staff positions, staff grades and staff subjects. Each of these lists can be maintained within the website admin in conjunction with changes/additions to each individual staff member.

Maintaining Staff Positions:

• Click on Staff Positions.
• Any changes can be made by highlighting and typing over current positions.
• If a new position needs to be added, scroll to the bottom of the staff positions list. Type in a new position.
• If the order of the positions needs to be changed, the sort field to the left of the position name can be changed.
• Click on the Save button at the bottom of the form.

Special Note:  When a change is made to the Staff Positions, it is immediately available for selection for new staff entries or existing staff entries.

Maintaining Staff Subjects:

• Click on Staff Subjects.
• If a new subject needs to be added, scroll to the bottom of the staff subjects list. Type in a new subject in the text box provided.
• Any changes can be made by highlighting and typing over current subjects.
• If the order of the subjects needs to be changed, the sort field to the left of the grade level name can be changed.
• Click the Save button at the bottom of the form.

Special Note:  When a change is made to the Staff Subjects, it is immediately available for selection for new staff entries or existing staff entries.